Targeted Community Alternatives to Prison (T-CAP)

Click to view Frequently Asked T-CAP Questions

The Ohio Department of Rehabilitation and Correction (ODRC), Bureau of Community Sanctions (BCS) is seeking Ohio Counties to participate in the Targeted Community Alternatives to Prison (T-CAP) grant. ODRC is re-opening the application period to allow counties who did not volunteer previously a second opportunity to apply for T-CAP funding. This grant provides funding to Ohio Courts of Common Pleas through Ohio County Boards of Commissioners, who submit a Memorandum of Understanding (MOU) pursuant to ORC §2929.34 and §5149.38. The purpose of this grant opportunity is to provide funds to local communities to effectively supervise, treat and hold accountable low-level, non-violent offenders, and at the same time safely reduce Ohio’s prison population. The funding amounts allocated statewide assume a reduction in the prison population to average 49,104 during state fiscal year 2018, and 47,538 in state fiscal year 2019. ODRC reserves the right to amend the T-CAP grant program should those population averages not be realized.

Click here to view a list by county of DRC's estimated number of "T-CAP population" cases.

Calendar of Events

Application/MOU Period Opens: February 6, 2018 at 8:00 am

Application/MOU Period Closes: March 26, 2018 at 8:30 am

Application/MOU Screening Completion Date: April 2, 2018

Notification to County: April 2, 2018

Grant Period: May 1, 2018 - June 30, 2019

Expenditure Period: May 1, 2018 - June 30, 2020

Effective Date: July 1, 2018

T-CAP Grant Definitions

As used in the below sections of this announcement:

1. "Target county" - Franklin county, Cuyahoga county, Hamilton county, Summit county, Montgomery county, Lucas county, Butler county, Stark county, Lorain county, and Mahoning county.

2. "Voluntary county" - any county in which the board of county commissioners of the county and the administrative judge of the general division of the court of common pleas of the county choose to submit an MOU in response to this solicitation.

3. “T-CAP Target Population” - those Felony 5 offenders who are prohibited from serving a prison sentence in ODRC on and after July 1, 2018. Specifically, no person sentenced by the court of common pleas from a target county or from a voluntary county to a prison term that is twelve months or less for a felony of the fifth degree shall serve the term in an institution under the control of the department of rehabilitation and correction. This does not apply to any person to whom any of the following apply:

(i) The felony of the fifth degree was an offense of violence, as defined in section 2901.01 of the Revised Code, a sex offense under Chapter 2907 of the Revised Code, a violation of section 2925.03 of the Revised Code, or any offense for which a mandatory prison term is required.

(ii) The person previously has been convicted of or pleaded guilty to any felony offense of violence, as defined in section 2901.01 of the Revised Code.

(iii) The person previously has been convicted of or pleaded guilty to any felony sex offense under Chapter 2907 of the Revised Code.

(iv) The person's sentence is required to be served concurrently to any other sentence imposed upon the person for a felony that is required to be served in an institution under the control of the department of rehabilitation and correction.

4. “Grant Period” – time period within which a County receives T-CAP funds on a quarterly basis.

5. “Expenditure Period” – time period within which a County may expend T-CAP funds.

6. “Effective Date” – July 1, 2018. The date on or after which a "Target" or "Voluntary" county is prohibited from sentencing those T-CAP Target Population offenders from serving a prison sentence in ODRC.

ELIGIBILITY

All Ohio counties who are not already participating in the T-CAP grant are eligible and encouraged to apply. Newly created ORC §5149.38 requires the submission of a Memorandum of Understanding (MOU) signed by a county commissioner representing the board of county commissioners of the county, the administrative judge of the general division of the court of common pleas of the county, the sheriff of the county, and an official from any municipality operating a local correctional facility which courts of the counties sentence offenders and which must include: (1) plans by which the county will use grant money provided to the county in state fiscal year 2018 and succeeding state fiscal years and (2) specifies the manner in which the county will address a per diem reimbursement of local correctional facilities.

Per ORC §5149.38 (B) Two or more target counties or voluntary counties may join together to jointly establish a MOU provided that the MOU is signed by each of the affiliating counties’ board of commissioners, administrative judge, sheriff, and official from any municipality operating a local correctional facility which courts of the counties sentence offenders.

This is the last opportunity to participate in the T-CAP grant for FY2018-2019. All “Target Counties” and “Voluntary Counties” must submit an MOU prior to Application/MOU close date in order to receive grant funding.

ODRC will provide 20% of the County’s listed funding amount prior to May 1, 2018 in order for Counties to prepare for the effective date of the T-CAP law change on July 1, 2018.

GRANT REQUIREMENTS:

1. Counties must accept funding provided quarterly by electronic fund transfer. Counties may use the funding provided for a wide variety of community correction operational expenditures including cost associated with personnel, general operating expenses, program expenses (non-residential or residential) and equipment. Please see the T-CAP fiscal guidelines for specifics. Counties do not need prior approval from ODRC for any appropriate expenditure. Capital improvement expenses are not permitted. The funding amounts available by county for this grant are listed below.

2. Counties must submit quarterly fiscal expenditure reports throughout the grant period as instructed by ODRC per the T-CAP fiscal guidelines. The expenditure report is listed in those guidelines. Counties must provide supporting documentation of expenditures if requested by ODRC. Counties may expend funds received during the grant period until June 30, 2020. Once the County has expended all of the funds received, fiscal expenditure reports are no longer required. If the County has not expended all funds by June 30, 2020, any remaining funds must be returned to the State of Ohio.

3. The previous T-CAP announcement included a provision in which “Voluntary” counties would receive a funding reduction if a T-CAP population offender was sentenced to prison prior to July 1, 2018. Due to the effective date of this grant offering coinciding with the effective date of the Ohio revised code law change, July 1, 2018, there is no provision for a grant reduction in this announcement. Therefore, if a county submits an acceptable MOU, the county will receive all of the funding listed in this announcement and are permitted to sentence T-CAP offenders to prison until to June 30, 2018 without any reduction to their T-CAP grant. After July 1, 2018, all Targeted and Voluntary Counties are prohibited from sentencing those T-CAP Target Population offenders from serving a prison sentence in ODRC.

4. Counties will be required to sign a formal grant agreement if ODRC accepts the MOU.

DRC Response and Next Steps

If the MOU is acceptable, DRC will provide a written reply to the contact person listed in the MOU along with the T-CAP grant agreement for signature. When the grant agreement is returned to DRC, the first quarterly payment will be provided to the County.

If the MOU is not acceptable, DRC will communicate with the contact person listed on the MOU with further instructions. It is DRC’s intent to fund all Counties who submit an acceptable MOU.

Questions

Please contact any of the following DRC staff with questions regarding this announcement:

Christopher Galli – BCS Chief – 614-728-9990

Michael Anderson – BCS Asst. Chief – 614-752-1133

Jennifer Gentry – BCS Asst. Chief – 614-728-1197

T-CAP FUNDING AVAILABLE BY COUNTY:

The amounts listed below are for the Counties who did not submit a T-CAP MOU during the first ODRC announcement. ODRC will provide a payment equal to approximately 20% of the total funding amount in May 2018. The remaining amount will be provided quarterly in July 2018, October 2018, January 2019 and April 2019.

County	T-CAP Funding Available	May 2018 payment amount	2019 payment total (total received in quarterly payments)
ADAMS	$101,257	$20,251	$81,006
ASHLAND	$133,293	$26,659	$106,634
ASHTABULA	$234,487	$46,897	$187,590
BUTLER	$1,238,349	$247,670	$990,679
CARROLL	$75,000	$15,000	$60,000
CHAMPAIGN	$131,402	$26,280	$105,122
CLARK	$423,652	$84,730	$338,922
CLERMONT	$543,187	$108,637	$434,550
COLUMBIANA	$244,349	$48,870	$195,479
CRAWFORD	$254,003	$50,801	$203,202
CUYAHOGA	$2,250,000	$450,000	$1,800,000
DELAWARE	$370,995	$74,199	$296,796
FAIRFIELD	$361,976	$72,395	$289,581
FAYETTE	$152,278	$30,456	$121,822
FRANKLIN	$2,250,000	$450,000	$1,800,000
GREENE	$436,870	$87,374	$349,496
HAMILTON	$2,250,000	$450,000	$1,800,000
HARDIN	$75,000	$15,000	$60,000
HIGHLAND	$145,463	$29,093	$116,370
JACKSON	$87,828	$17,566	$70,262
LAKE	$586,677	$117,335	$469,342
LOGAN	$117,720	$23,544	$94,176
MADISON	$90,029	$18,006	$72,023
MARION	$260,022	$52,004	$208,018
MEIGS	$75,000	$15,000	$60,000
MERCER	$88,556	$17,711	$70,845
MIAMI	$339,069	$67,814	$271,255
MUSKINGUM	$251,860	$50,372	$201,488
PIKE	$75,000	$15,000	$60,000
PORTAGE	$441,997	$88,399	$353,598
PREBLE	$103,741	$20,748	$82,993
PUTNAM	$75,000	$15,000	$60,000
RICHLAND	$515,945	$103,189	$412,756
SCIOTO	$323,023	$64,605	$258,418
SHELBY	$196,307	$39,261	$157,046
STARK	$980,501	$196,100	$784,401
TRUMBULL	$613,667	$122,733	$490,934
WARREN	$472,881	$94,576	$378,304
WOOD	$317,362	$63,472	$253,890
WYANDOT	$75,000	$15,000	$60,000

Memorandum of Understanding (MOU)

To ensure we receive your submitted MOU, please thoroughly complete the following form. All sections are mandatory.

T-CAP Memorandum of Understanding Form
Your Name

First Name
Last Name
Email
County
Phone
Area Code - Phone Number
1. County Plans
Provide the plans by which the county will use the grant money in state fiscal year 2018 and 2019. T-CAP funding is intended to provide funding for community correction alternatives, not to solely provide funding to incarcerate offenders. As such, County plans should not expend more than 50% of the grant allotment on jail incarceration. If a County indicates that more than 50% of the grant allotment will be spent on jail incarceration, the County must indicate and justify why it believes it must spend the level of funding on incarceration and indicate what other alternatives were considered and why those alternatives were not selected.
2. County Specifications
Specify the manner in which the county will address a per diem reimbursement of local correctional facilities for prisoners who serve a prison term in the facility pursuant to ORC §2929.34(B)(3)(c).
3. Fiscal Calculations
Provide the fiscal information and calculations on how the County Sheriff determined its “actual cost of housing the specified prisoners in the facility, on a per diem basis” per §5149.38 (F)(3).
4. Grant Contact Person
List a contact person for this grant. This person should be someone who will be submitting the required reports and have working knowledge of how the funds are being used: Name, title, address, phone and email required. This person may be different from the contact information listed above.
5. County Considerations
Indicate if the County is interested in diverting additional felony populations from serving prison sentences in an ODRC prison. For example, a County may choose to indicate interest in reducing the non-violent, non-sex offense, non-mandatory felony four population along with the required “T-CAP target population.” A County’s willingness to consider additional populations will have no bearing on ODRC’s approval of an otherwise acceptable MOU. Please list the specific population and approximate number of this population committed to prison during calendar year 2016 or the latest time period available. If a county chooses to indicate an additional population, ODRC will discuss this option with the county. If an additional population is acceptable to both ODRC and the county, additional funding will be provided. If the county is not interested in addressing an additional population, simply indicate “Not Interested” in the MOU form.
6. Statement Agreement and Signatures Document
Filename
Status
Size
Add Files Start Upload
Upload a letter on county commissioner or common pleas letterhead that includes a statement that you have read and agree to the requirements listed in the "Grant Requirements" and to the plan submitted. This letter should include signatures from a county commissioner of the county, the administrative judge of the general division of the court of common pleas, the sheriff of the county, and an official from any municipality operating a local correctional facility which courts of the counties sentence offenders. To start uploading your document, please select your file by clicking the "ADD FILES" button. Once that document has been selected, click "START UPLOAD". To attach additional files, please repeat this process. Once you have uploaded all necessary files, please click "SUBMIT" below to complete your MOU.