Targeted Community Alternatives to Prison (T-CAP)

Click to view Frequently Asked T-CAP Questions

The Ohio Department of Rehabilitation and Correction (ODRC), Bureau of Community Sanctions (BCS) is seeking Ohio Counties to participate in the Targeted Community Alternatives to Prison (T-CAP) grant.  This grant provides funding to Ohio Courts of Common Pleas through Ohio County Boards of Commissioners, who submit a Memorandum of Understanding (MOU) pursuant to ORC §2929.34 and §5149.38.  The purpose of this grant opportunity is to provide funds to local communities to effectively supervise, treat and hold accountable low-level, non-violent offenders, and at the same time safely reduce Ohio’s prison population.  The funding amounts allocated statewide assume a reduction in the prison population to average 49,104 during state fiscal year 2018, and 47,538 in state fiscal year 2019.    ODRC reserves the right to amend the T-CAP grant program should those population averages not be realized. 

Click here to view a list by county of DRC's estimated number of "T-CAP population" cases.

Calendar of Events

Application/MOU Period Opens: July 17, 2017 at 5:00 pm

 

Application/MOU Period Closes: August 21, 2017 at 8:30 am

 

Application/MOU Screening Completion Date: August 25, 2017

 

Notification to County: August 28, 2017

 

Grant Period: September 1, 2017 - June 30, 2019

 

Expenditure Period: September 1, 2017 – June 30, 2020

 

Effective Date: September 18, 2017


T-CAP Grant Definitions

As used in the below sections of this announcement:

1.      "Target county" - Franklin county, Cuyahoga county, Hamilton county, Summit county, Montgomery county, Lucas county, Butler county, Stark county, Lorain county, and Mahoning county. 

2.      "Voluntary county" - any county in which the board of county commissioners of the county and the administrative judge of the general division of the court of common pleas of the county choose to submit an MOU in response to this solicitation. 

3.      T-CAP Target Population” - those Felony 5 offenders who are prohibited from serving a prison sentence in ODRC on and after July 1, 2018.  Specifically, no person sentenced by the court of common pleas from a target county or from a voluntary county to a prison term that is twelve months or less for a felony of the fifth degree shall serve the term in an institution under the control of the department of rehabilitation and correction.  This does not apply to any person to whom any of the following apply:

(i)                  The felony of the fifth degree was an offense of violence, as defined in section 2901.01 of the Revised Code, a sex offense under Chapter 2907 of the Revised Code, a violation of section 2925.03 of the Revised Code, or any offense for which a mandatory prison term is required.

(ii)                The person previously has been convicted of or pleaded guilty to any felony offense of violence, as defined in section 2901.01 of the Revised Code.

(iii)              The person previously has been convicted of or pleaded guilty to any felony sex offense under Chapter 2907 of the Revised Code.

(iv)              The person's sentence is required to be served concurrently to any other sentence imposed upon the person for a felony that is required to be served in an institution under the control of the department of rehabilitation and correction.

4.      “Grant Period” – time period within which a County receives T-CAP funds on a quarterly basis.

5.      “Expenditure Period” – time period within which a County may expend T-CAP funds.

6.      “Effective Date” – the date after which the TCAP grant becomes binding and a T-CAP target population offender sentenced to ODRC results in the reduction of the grant by $72 per day per person.

ELIGIBILITY

All Ohio counties are eligible and encouraged to apply.  Newly created ORC §5149.38 requires the submission of a Memorandum of Understanding (MOU) signed by a county commissioner representing the board of county commissioners of the county, the administrative judge of the general division of the court of common pleas of the county, the sheriff of the county, and an official from any municipality operating a local correctional facility which courts of the counties sentence offenders and which must include: (1) plans by which the county will use grant money provided to the county in state fiscal year 2018 and succeeding state fiscal years and (2) specifies the manner in which the county will address a per diem reimbursement of local correctional facilities.

Per ORC §5149.38 (B) Two or more target counties or voluntary counties may join together to jointly establish a MOU provided that the MOU is signed by each of the affiliating counties’ board of commissioners, administrative judge, sheriff, and official from any municipality operating a local correctional facility which courts of the counties sentence offenders.

This is the only opportunity for a voluntary county to apply for the FY2018-2019 grant.  A “Target County” may choose to apply now and participate in FY2018 as a voluntary county or wait until April/May of 2018 to submit their MOU for FY2019.

GRANT REQUIREMENTS:

This is the only solicitation from DRC for a County to submit an MOU to be a voluntary county during FY2018-2019

1.      Counties must accept funding provided quarterly by electronic fund transfer.  Counties may use the funding provided for a wide variety of community correction operational expenditures including cost associated with personnel, general operating expenses, program expenses (non-residential or residential) and equipment.  Please see the T-CAP fiscal guidelines for specifics.  Counties do not need prior approval from ODRC for any appropriate expenditure.  Capital improvement expenses are not permitted.  The funding amounts available by county for this grant are listed below.

2.      Counties must submit quarterly fiscal expenditure reports throughout the grant period as instructed by ODRC per the T-CAP fiscal guidelines.  The expenditure report is listed in those guidelines.  Counties must provide supporting documentation of expenditures if requested by ODRC.  Counties may expend funds received during the grant period until June 30, 2020.  Once the County has expended all of the funds received, fiscal expenditure reports are no longer required.  If the County has not expended all funds by June 30, 2020, any remaining funds must be returned to the State of Ohio.  

3.      During state fiscal year 2018 all Counties are considered a voluntary county and therefore agree not to commit the “T-CAP target population” to serve prison sentences in ODRC prisons on or after the effective date, September 18, 2017 through June 30, 2018.  If a voluntary county does sentence an offender in the “T-CAP target population” the grant shall be reduced by $72 per day per person. ODRC will provide reports which indicate all felony five commitments received in prison on a bi-monthly basis.  Counties are required to review the report and provide information back to ODRC to help determine if these commitments were in the “T-CAP target population” and subject to the grant reduction or if they fall outside of the population, which will not result in any reduction to grant funding.  As stated above this provision only applies to state fiscal year 2018.  Per section §2929.34(B)(3)(c), on or after July 1, 2018, all target counties and voluntary counties are prohibited from committing a “T-CAP target population” offender to prison, thereby eliminating the need for a reduction in the grant for such commitments.  Therefore, this requirement does not apply to offenders sentenced on or after July 1, 2018.  However, Counties who sentence offenders in state fiscal year 2018 whose sentence extends past July 1, 2018 will still be subject to the $72 per day per person reduction.

4.      If a County chooses to include an additional felony population to divert from ODRC prisons, this population will be subject to the $72 per day reduction if an offender in this population is committed to an ODRC prison as listed in requirement 3 with one exception.  The time period for the reduction will be from the effective date through June 30, 2019.

5.      Counties will be required to sign a formal grant agreement if ODRC accepts the MOU.

DRC Response and Next Steps

If the MOU is acceptable, DRC will provide a written reply to the contact person listed in the MOU along with the T-CAP grant agreement for signature.  When the grant agreement is returned to DRC, the first quarterly payment will be provided to the County.

If the MOU is not acceptable, DRC will communicate with the contact person listed on the MOU with further instructions.  It is DRC’s intent to fund all Counties who submit an acceptable MOU.

Questions

Please contact any of the following DRC staff with questions regarding this announcement:

Christopher Galli – BCS Chief – 614-728-9990

Michael Anderson – BCS Asst. Chief – 614-752-1133

Jennifer Gentry – BCS Asst. Chief – 614-728-1197

T-CAP FUNDING AVAILABLE BY COUNTY:

T-CAP grants will account for 19M in FY18 and an additional $39M in FY19 for a total of $58M over the course of the biennium.  Specific funding amounts per county for the 2-year grant were determined by a weighted formula that considered factors such as county population, case filings, and the number of non-violent, non-sex, non-mandatory Felony 5 commitments serving one year or less averaged over a three-year period.

 

Please note:  Because of the disparity in DRC’s allocation between the two fiscal years of T-CAP funding stated above Counties should expect to receive less than half of the total allocation in FY18 and the remaining amount in FY19.  For example, Cuyahoga county may receive $1,750,000 in FY18 and $2,750,000 in FY19 totaling $4,500,000.  The breakout of funding per year will be indicated in the grant agreement.

 

County

T-CAP Funding Amount 2-Year Total

County

T-CAP Funding Amount 2-Year Total

CUYAHOGA

$4,500,000

PICKAWAY

$434,057

FRANKLIN

$4,500,000

SENECA

$270,088

HAMILTON

$4,500,000

UNION

$188,099

SUMMIT

$2,970,663

ASHLAND

$266,585

MONTGOMERY

$3,075,295

DARKE

$178,251

LUCAS

$1,734,164

SHELBY

$392,614

STARK

$1,961,002

AUGLAIZE

$199,218

BUTLER

$2,476,698

LOGAN

$235,439

LORAIN

$1,375,180

BROWN

$293,391

MAHONING

$1,171,446

MADISON

$180,058

LAKE

$1,173,353

HOLMES

$142,043

WARREN

$945,761

HIGHLAND

$290,926

TRUMBULL

$1,227,333

FULTON

$220,320

CLERMONT

$1,086,374

CRAWFORD

$508,005

DELAWARE

$741,989

CLINTON

$317,606

MEDINA

$824,332

PREBLE

$207,481

LICKING

$974,760

OTTAWA

$128,966

GREENE

$873,739

MERCER

$177,112

PORTAGE

$883,993

GUERNSEY

$202,457

FAIRFIELD

$723,952

CHAMPAIGN

$262,804

CLARK

$847,304

DEFIANCE

$233,000

WOOD

$634,723

WILLIAMS

$184,047

RICHLAND

$1,031,889

COSHOCTON

$169,480

WAYNE

$453,761

PERRY

$150,000

COLUMBIANA

$488,698

MORROW

$150,000

ALLEN

$453,361

PUTNAM

$150,000

MIAMI

$678,137

JACKSON

$175,656

ASHTABULA

$468,973

HARDIN

$150,000

GEAUGA

$284,023

GALLIA

$218,659

TUSCARAWAS

$299,588

FAYETTE

$304,555

MUSKINGUM

$503,719

HOCKING

$163,227

SCIOTO

$646,045

VAN WERT

$156,626

ROSS

$615,690

PIKE

$150,000

ERIE

$552,715

CARROLL

$150,000

HANCOCK

$322,294

ADAMS

$202,513

BELMONT

$283,932

HENRY

$150,000

JEFFERSON

$228,840

MEIGS

$150,000

MARION

$520,044

WYANDOT

$150,000

ATHENS

$264,587

PAULDING

$154,063

LAWRENCE

$452,511

HARRISON

$150,000

WASHINGTON

$254,880

MORGAN

$150,000

KNOX

$260,562

MONROE

$150,000

SANDUSKY

$281,494

NOBLE

$150,000

HURON

$294,852

VINTON

$150,000

 

Memorandum of Understanding (MOU)

To ensure we receive your submitted MOU, please thoroughly complete the following form. All sections are mandatory.

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  • T-CAP Memorandum of Understanding Form



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